Mistakes When Signing a Najem Okazjonalny Lease

Mistakes When Signing a Najem Okazjonalny Lease

Najem Okazjonalny is a special lease form in Poland that protects both landlord and tenant. Yet people still make mistakes that lead to losses, disputes, or even an invalid lease. Here are the most common pitfalls — and how to avoid them.

Mistake #1. No guarantor statement

A Najem Okazjonalny lease is valid only with a guarantor statement indicating an address for possible move-out. If it’s missing or filled in incorrectly, the lease can be challenged.

Mistake #2. Signing without a notary

Najem Okazjonalny requires notarial form. Signing only between the parties, without a notary, deprives the lease of its legal effect as this form.

Mistake #3. Incomplete set of annexes

• Tenant’s statement consenting to vacate (oświadczenie najemcy).
• Guarantor statement with the address.
• Proof of the landlord’s ownership.

Missing any of these makes the file incomplete.

Mistake #4. Data errors

Typos in names, addresses, or IDs can hinder enforcement or recognition of the lease.

Mistake #5. Vague payment terms

If the lease doesn’t clearly state rent amount, due dates, and payment methods, disputes are likely. Specify every fee explicitly.

Mistake #6. No handover protocol

Without a check-in handover report, it’s hard to prove the flat’s condition at move-in. This often leads to damage claims at move-out.

Mistake #7. Signing “in a rush”

Many sign without reading carefully. Take time to review the clauses and consult a lawyer if needed.

Mistake #8. Incorrect lease term

Mistake #9. No translation for foreigners

If the tenant doesn’t know Polish well, the lease should be translated. Signing without understanding the content can cause serious issues.

Mistake #10. Ignoring extra costs

List not only rent but also utilities, internet, parking, etc. Otherwise you’ll face unexpected expenses.

How to avoid mistakes

• Double-check all data and annexes.
• Sign only before a notary.
• Require the full document set.
• Read carefully, don’t rush.
• Use a lawyer or translator when needed.

Conclusion

Mistakes with Najem Okazjonalny can be costly for both sides. Careful verification, notarial form, and a calm review of terms ensure clarity and peace of mind.