Najem okazjonalny in Warsaw — How to Sign a Rental Agreement and Get an Address

What is Najem Okazjonalny and why is it so popular in Warsaw

Najem Okazjonalny is a special type of lease in Poland that gives the property owner a simplified procedure for evicting the tenant in case of non-payment or at the end of the lease term. Unlike a standard lease, occasional leasing requires notarization and the tenant to have an alternative residence address.

Why Warsaw leads in the use of Najem Okazjonalny:

• High rental demand — the capital attracts thousands of students, professionals, and foreigners
• Investment protection — owners of expensive properties want to minimize risks
• Developed infrastructure — many notaries and agencies specialize in this service
• Foreign tenants — a large number of Ukrainians, Belarusians, and other migrants

Mandatory requirements for signing a Najem Okazjonalny lease

1. Notarization

The Najem Okazjonalny agreement must be notarized. This is the key difference from a standard lease. Notary fees in Warsaw are approximately 360 PLN + 23% VAT per notarial act, plus additional costs for extracts.

2. Alternative residence address

The tenant must provide a written statement (oświadczenie) confirming another address in Poland where they can move if the lease is terminated. Many tenants face the problem of where to obtain such an address.

3. Guarantee (Guarantor)

For a Najem Okazjonalny agreement, a guarantor is required — a person owning property in Poland who guarantees the tenant's obligations. The guarantor must also submit a notarized statement of submission to enforcement.

Step-by-step procedure for signing a Najem Okazjonalny lease in Warsaw

Step 1: Prepare documents

Gather the necessary documents:

• Passport or ID
• Land and mortgage register number (księga wieczysta) of the leased apartment
• Owner’s details
• Statement of alternative address (can be purchased)
• Guarantor’s documents

Step 2: Visit the notary

All parties — owner, tenant, and guarantor — must appear in person at a notary in Warsaw to sign the agreement. The notary will verify the documents and prepare:

• Main lease agreement
• Annex 1: tenant’s statement of submission to enforcement
• Annex 2: guarantor’s statement

Step 3: Register with the tax office

The owner must register the lease with the tax office (urząd skarbowy) within 14 days of the lease start date.

Step 4: Payment and document receipt

After notarization, you will receive notarized copies of the lease. The average processing time for all documents is 1–3 days.

Costs of signing a Najem Okazjonalny lease in Warsaw in 2026

Benefits of Najem Okazjonalny for tenants in Warsaw

Although occasional leases seem advantageous mainly for owners, tenants also get benefits:

Where to find apartments in Warsaw with Najem Okazjonalny

Popular districts in Warsaw for renting:

Where to find listings:

• OLX.pl — the largest classifieds website
• Otodom.pl — specialized real estate portal
• Facebook groups — "Mieszkania Warszawa", "Ukrainians in Warsaw"
• Real estate agencies — professional help in searching

How to buy an address for Najem Okazjonalny: reliable methods

If you are a foreigner and do not have an address in Poland for the oświadczenie, there are several proven options:

1. Specialized services

Companies offering purchase of an address for Najem Okazjonalny operate legally and provide:

• A real property address
• Notarized statement
• Guarantee that documents will be accepted
• Document delivery via courier in Warsaw and across Poland

2. Through friends or relatives

If you have friends or relatives who own property in Poland, they can provide an address for free. However, they must be present in person at the notary.

3. Comprehensive packages

Some agencies offer a full-service package:

• Address for oświadczenie
• Guarantor
• Assistance with notary procedures
• Certified translator support

Cost of such packages: 800–1200 PLN.

Common mistakes when arranging Najem Okazjonalny

Tenant rights and responsibilities under Najem Okazjonalny

Alternatives to Najem Okazjonalny in Warsaw

If Najem Okazjonalny seems too complicated, consider alternatives:

1. Standard rental agreement (umowa najmu zwykłego)

2. Renting a room

A more affordable option for students and singles:

• Price: 800–1500 PLN/month
• Usually without Najem Okazjonalny
• Quick arrangement

3. Social housing

For low-income individuals, the Warsaw city council provides subsidized housing, but waiting lists can take years.

Conclusion: Is it worth renting an apartment in Warsaw with Najem Okazjonalny?

Najem Okazjonalny is the optimal choice for those who:

• Want to rent quality housing in prestigious areas of Warsaw
• Are ready to go through the formal procedure
• Have a stable income for timely payments
• Plan long-term rental (from 1 year)

Thanks to the ability to buy an address for Najem Okazjonalny and purchase a guarantor, even foreigners without connections in Poland can easily arrange such a lease.