Can You Sign a Najem Okazjonalny Lease Online

Can you sign a Najem Okazjonalny lease online

In the digital era, more people want to handle legal matters remotely, including renting a home. A natural question follows: can a Najem Okazjonalny lease in Poland be signed online, without visiting a notary? The answer is nuanced: much depends on the specific terms and document form.

What the law says

Najem Okazjonalny is a special lease form that requires notarial certification. Under Polish law, a notary must personally identify the parties. Therefore, the classic Najem Okazjonalny cannot be fully concluded online without an in-person notary visit.

Which parts can be done remotely

• Tenant questionnaire/data intake. All details can be submitted via an online form.
• Drafting the lease. Lawyers and agencies often send the draft by e-mail.
• Obtaining the guarantee statement. In many cases this can be ordered remotely (via specialised services), with originals delivered by post or InPost.
• Exchanging document scans. Before the notary meeting, parties can verify terms and particulars.

What remains strictly offline

• Signing before the notary. The notary must personally verify identities and signatures.
• Notarising the guarantee. If a notarised guarantee is required, the guarantor must also attend.
• Formal submission of the tenant’s statement (oświadczenie najemcy).

Possible alternatives

While a fully online process is not possible, some options make it easier:

• Qualified e-signature. The draft can sometimes be e-signed, but notarial certification still requires in-person signing.
• Pre-assembly via online services. Many companies let you prepare the full pack remotely, with the notary certifying the final version.
• Ordering the guarantee online. The most convenient way to reduce visits and save time.

Tips for tenants

• Use online services to arrange the guarantee statement.
• Verify all data in advance so the notary doesn’t have to redraft the lease.
• Keep electronic copies of all documents for your records.

Tips for landlords

• Request originals of all mandatory documents.
• Do not accept signing without a notary — you lose legal protection.
• Treat online tools as supportive steps, not a substitute for notarisation.

FAQ

Conclusion

A Najem Okazjonalny cannot be fully signed online due to legal requirements. However, many steps — drafting, the guarantee, and document exchange — can be handled remotely, saving time and simplifying the process. The notarial signature remains the one step that requires in-person attendance.