Documents Required for Najem Okazjonalny

What is Najem Okazjonalny and why additional documents are required

Najem Okazjonalny is a special form of rental agreement in Poland, executed before a notary public, which requires specifying an address where the tenant agrees to move in case of termination of the contract. Unlike a standard lease, it requires a mandatory set of documents, without which the contract will be considered invalid.

Basic set of documents

To conclude a Najem Okazjonalny, the following documents are required:

1. Najem Okazjonalny rental agreement — drawn up in writing and notarized.
2. Oświadczenie Najemcy — a notarized statement by the tenant agreeing to vacate the premises upon contract termination.
3. Relocation address — the exact address where the tenant will move if eviction occurs.
4. Oświadczenie właściciela lokalu (guarantee) — written consent from the owner of the specified address to accept the tenant if necessary.
5. Copy of proof of ownership for the specified backup address (land registry extract or notarial deed).

Additional documents depending on the situation

• Identity documents — passport or residence card (for foreigners).
• Spouse’s consent — if the rented property or backup address is jointly owned.
• Document translations — if originals are not in Polish (certified translation required).

Table: mandatory and additional documents

How to prepare the documents correctly

• Check that all details are up-to-date (names, addresses, document numbers).
• Ensure that the relocation address exists and the owner is willing to sign consent.
• Order a land registry extract in advance to avoid delays.
• Make copies of all documents for both parties to the contract.

Common mistakes when concluding Najem Okazjonalny

• Providing a non-existent or invalid relocation address.
• Lack of notarization of the tenant’s statement.
• Errors or omissions in the owner’s consent document.

Conclusion

To successfully conclude a Najem Okazjonalny in Poland, you need not only the rental agreement but also additional documents confirming relocation consent, the address, and proof of ownership. Mistakes in these documents can render the agreement invalid, so it’s important to check everything in advance and, if necessary, consult a notary or lawyer.