How to Behave at a Meeting with the Landlord

How to Behave at a Meeting with the Landlord

Meeting the landlord is a crucial step before signing a lease in Poland. This is when first impressions are set, terms are discussed, documents checked, and the relationship foundation is built. How you conduct yourself affects both your chances of getting the flat and the level of trust during the tenancy. Here’s how to prepare, what to ask, and which mistakes to avoid.

Preparation

• Bring documents. Passport/ID, proof of income, and if needed — a guarantor statement for Najem Okazjonalny.
• Research area and prices. Market knowledge boosts confidence in talks.
• Prepare questions. Make a checklist so you don’t forget anything.
• Be punctual. Lateness undermines trust.

Questions to ask the landlord

Meeting etiquette

• Be polite and respectful. Keep a calm tone even if something doesn’t fit.
• Be transparent. Share your intended length of stay and needs honestly.
• Stay flexible. Be open to discussing terms and finding compromises.
• Record agreements. Write down promises or have them added to the lease.

Common mistakes to avoid

• Dodging the landlord’s questions or answering vaguely.
• Starting with aggressive haggling before proving reliability.
• Signing without carefully reading the contract.
• Accepting verbal agreements without written confirmation.

Tips for foreigners

• If your Polish is limited, bring a translator or friend.
• Clarify Najem Okazjonalny specifics before the notary appointment.
• Demonstrate financial stability — it increases landlord trust.

FAQ

Conclusion

The landlord meeting isn’t a mere formality — it’s a key stage of renting. Good manners, attention to detail, and the right questions help you secure a good flat and build trust. A successful meeting sets you up for a calm, legally secure tenancy.