How to Inspect a Flat Before Renting
How to properly check a flat before renting: documents, check-in handover report, furniture, appliances and utilities. Tenant mistakes and tips.
How to Inspect a Flat Before Renting
Before you sign a lease in Poland, thoroughly inspect the flat. Mistakes at this stage can lead to lost money, disputes with the landlord, or day-to-day problems. Here’s what to look for during the viewing and how to avoid unpleasant surprises.
Why an inspection matters
- Financial safety. You know exactly what you’re paying for and avoid hidden costs.
- Legal protection. Checking documents confirms the person renting it out is the real owner.
- Living comfort. A walkthrough verifies that appliances, furniture and systems work properly.
Step-by-step flat check
- Property documents. Ask for an extract from the land & mortgage register (księga wieczysta) or a deed/sale agreement.
- Condition of the flat. Inspect walls, floors, windows and doors for defects or damp.
- Appliances and furniture. Test household appliances, plumbing fixtures, heating and ventilation.
- Utilities. Photograph meter readings (electricity, water, gas) on move-in.
- Handover report. Sign the lease only together with a check-in handover protocol that records the flat’s condition.
What the handover report should include
| Item to check | What to record |
|---|---|
| Furniture | Quantity, condition, visible damage |
| Appliances | Working order and serial numbers (if any) |
| Plumbing | Function of taps, drains, toilet |
| Meters | Readings at handover |
| Keys | Number of sets, lock condition |
Common tenant mistakes
- Signing a lease without viewing the flat.
- Skipping the check-in handover report.
- Not photographing the flat’s condition.
- Relying on verbal promises from the landlord.
Practical tips
- Bring a witness to the viewing.
- Record everything with photos and video.
- Ask about utility bills and repair history.
- Assess the area: transport, shops, noise level.
FAQ
Can I rent without a handover report?
Formally yes, but proving damage or missing items later is nearly impossible.
Do I need to check the landlord’s documents?
Absolutely. It confirms the flat is let by the owner, not a scammer.
What if I find defects during the viewing?
List them in the handover report or the lease so you’re not blamed at move-out.
Conclusion
A pre-rental inspection is essential to protect your wallet and peace of mind. Always request documents, examine the flat carefully, document its condition, and sign a detailed handover report. This approach helps you avoid disputes and unexpected costs.
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