How long it takes to finalize a Najem Okazjonalny lease

How long it takes to finalize a Najem Okazjonalny lease

One of the most common questions from tenants and landlords is the timeline for Najem Okazjonalny. Because it’s signed before a notary and needs extra documents, it can take longer than a standard lease. Here are the stages you’ll go through so you can plan realistically and avoid delays.

Process stages

1. Document preparation.
   Typically 1–3 days. Collect the tenant’s ID/passport, the landlord’s documents, an extract from the Księga Wieczysta, and the guarantor statement.
2. Choosing a notary and booking a slot.
   Depending on the city — from 1 day up to a week. In large cities the wait is often longer.
3. Arranging the guarantor statement.
   If the guarantor can sign immediately — 1 day. If notarial certification is needed — add 1–3 days.
4. Notary appointment and signing.
   The appointment itself takes about 30–60 minutes, assuming all documents are ready.
5. Key handover and move-in protocol.
   Right after signing, the parties complete the handover report and the tenant receives the keys.

Average timeline

What affects the timing

• Notary availability. In big cities booking can take a week or more.
• Readiness of the guarantor statement. If prepared in advance, everything moves faster.
• Speed and accuracy of paperwork. Errors or gaps extend the timeline.
• Delivery method for documents. If the guarantor statement is ordered online with InPost delivery, add 2–3 business days.

How to speed things up

• Use up-to-date templates for the lease and guarantor statement.
• Book the notary in advance, even before all details are finalized.
• Order the guarantor statement online to avoid searching for a guarantor last-minute.
• Double-check all documents before the notary visit to avoid corrections.

FAQ

Conclusion

On average, finalizing a Najem Okazjonalny lease takes 3 to 10 days. The exact timing depends on how quickly documents are prepared, whether the guarantor statement is ready, and notary availability. To speed things up, prepare documents early, book the notary ahead of time, and consider ordering the guarantor statement via a trusted online service.