How to register your address in a rented apartment in Poland

Can you register your address in a rented apartment in Poland?

Many tenants ask whether they can officially register their address (zameldowanie) in a flat rented under a Najem Okazjonalny or a standard lease. The answer is yes — address registration in a rented home is possible if you have a properly executed lease agreement. This is important for students, foreigners and employees who need a registered address for documents, taxes or healthcare.

Why registration matters

Official address registration in Poland gives tenants several benefits:

• ability to obtain/extend a residence permit (karta pobytu);
• access to healthcare services assigned to your place of residence;
• access to schools and kindergartens for children;
• ability to receive official correspondence;
• address confirmation for banks and public authorities.

Required documents

To register in a rented flat, prepare:

1. Lease agreement. In writing; for Najem Okazjonalny it is notarized.
2. Passport or residence card. For foreigners — proof of legal stay.
3. Address registration form (formularz zameldowania). Available at the commune/city office or online.
4. Sometimes — landlord’s consent. Usually the lease is enough, but some offices may ask for the owner’s written confirmation.

Step-by-step process

1. Sign the lease and obtain a copy signed by the owner.
2. Gather all documents (passport, lease, completed form).
3. Go to the Urząd Gminy (commune office) or Urząd Miasta (city office) for the rental address.
4. Submit the application with documents to the registration desk.
5. Receive the confirmation (zaświadczenie o zameldowaniu).

Temporary vs. permanent registration

• Temporary registration (zameldowanie czasowe). Typically for the lease term — from a few months up to several years.
• Permanent registration (zameldowanie stałe). Generally for property owners or special cases; rarely applicable to tenants.

FAQ

Conclusion

Registering your address in a rented apartment in Poland is a lawful right when you hold a lease. It lets you officially establish residence, access public services and streamline many administrative processes. To avoid issues, ensure the lease is properly prepared and keep a copy ready for the office.