How to Rent an Apartment in Poland with a Najem Okazjonalny Agreement

Find suitable accommodation

At the stage of searching for an apartment, it is important to ask the landlord whether they are willing to sign a najem okazjonalny contract...

Where to look for accommodation:

• Portals: otodom.pl, olx.pl, morizon.pl, gratka.pl
• Real estate agencies
• Facebook groups (for example, "Wynajem mieszkań Polska")
• Telegram channels for renting in cities (for example, Warsaw, Krakow)

Also, pay attention to the apartment description. If it says that a najem okazjonalny contract is possible, this is a good sign...

Make sure the landlord is the owner

Check whether the person offering the accommodation is really its owner...

Discuss the conditions of najem okazjonalny

Ask the owner to sign a najem okazjonalny. For this, you will need:

• a standard rental agreement;
• a tenant’s statement of voluntary vacating (so-called akt egzekucji);
• a notarized guarantee from a third party.

Important to know:

• najem okazjonalny is only possible for individuals, not companies;
• the owner must be a private individual;
• the contract can be concluded for a maximum of 10 years;
• the form must be in writing or it will be invalid.

Prepare the necessary documents

From the tenant:

• Passport or residence card
• PESEL (if available)
• Statement of voluntary vacating
• Guarantor’s address

From the guarantor:

• Copy of ID
• Consent to accept the tenant
• Notarized statement (zaświadczenie)

Visit a notary

You or your guarantor must visit a notary to sign:

• statement of compliance (akt egzekucji);
• guarantor’s statement.

Cost:

• tenant’s statement: 200–300 zł
• guarantor’s statement: 150–250 zł
• copies, stamps, translation – extra

Sign the najem okazjonalny contract

After preparing all the documents:

• sign the rental agreement with the owner;
• attach all the documents;
• make sure all details and signatures are present;
• it is recommended to add a handover protocol with photos.

Register the contract at the tax office

The landlord is required to register the contract at the Urząd Skarbowy within 14 days. You will need:

• a copy of the rental agreement;
• tenant’s statement;
• a copy of the notarized document;
• ZAP-3 form (if needed).

Without registration, the contract loses its najem okazjonalny status.

Move in and live peacefully

After registration, you are legally protected. In case of conflict, a simplified eviction procedure applies, without court.

Useful tips

• Keep all documents
• Take photos of the apartment when moving in and out
• Clarify utility payments
• Pay by bank transfer (czynsz)
• Check the possibility of registration at the address
• Do not sign documents you don’t understand
• You can get the guarantor’s address in advance

Conclusion

Najem okazjonalny is a reliable and legal way to rent accommodation in Poland. It protects both parties and is especially important for foreigners, students, and families renting long-term.