How to Rent under Najem Okazjonalny — Step-by-Step Guide

How to rent under Najem Okazjonalny — step by step

Renting in Poland with a Najem Okazjonalny lease is one of the most reliable ways to legally protect both landlord and tenant. This format requires a notary, an owner’s address statement (guarantee) and compliance with specific rules. To avoid mistakes, it’s important to understand every stage — from searching for a flat to moving in.

Step-by-step rental process

Step 1. Find a suitable property

First, find a flat or house whose owner agrees to sign specifically under Najem Okazjonalny. Many landlords prefer this form because it offers stronger legal protection. Listings often state the Najem Okazjonalny requirement.

Step 2. Choose the address guarantee

A guarantee/address statement by a property owner is mandatory, indicating the address to which the tenant commits to relocate if the lease is terminated. Options include:

• With the address specified upfront.
• With the possibility to add the address later.
• Notarised owner’s statement.
• Notarised statement with the address to be added later.

Step 3. Prepare the documents

To conclude Najem Okazjonalny you will need:

• Tenant’s passport or residence card/ID.
• Guarantor (owner) details and their consent.
• Consent of the owner of the address indicated in the statement.
• Draft lease agreement.

Step 4. Arrange the guarantee

The owner’s address statement can be obtained online or prepared with a notary. This document underpins the legal force of the lease. Verify all data in advance to avoid errors.

Step 5. Sign with a notary

Both parties attend the notary, where they:

• sign the Najem Okazjonalny lease;
• the tenant signs a statement consenting to vacate (oświadczenie najemcy);
• the notary certifies the documents and records them.

Step 6. Handover of the flat

After the notarial act, the parties complete a handover protocol. The condition of the flat is recorded, keys are handed over and the tenancy begins.

Step 7. Move-in

The tenant moves in. From this moment, all rights and obligations under Najem Okazjonalny apply: paying rent and utilities on time and complying with the lease terms.

Benefits of the step-by-step Najem Okazjonalny process

• Transparency. Each stage is clearly regulated.
• Legal protection. Both sides are protected by formal documents.
• Risk minimisation. The landlord is protected against non-payment; the tenant against sudden termination.
• Convenience. The guarantee can be arranged online, and documents stored digitally.

Tips for tenants

• Prepare all documents in advance to speed up the process.
• Double-check data in the guarantee and the lease.
• Sign only before a notary.

Tips for landlords

• Always require a guarantee with an up-to-date address.
• Keep paper and digital copies of the lease and attachments.
• Consult a lawyer if anything is unclear.

FAQ

Conclusion

Renting under Najem Okazjonalny consists of several stages: finding a flat, arranging the address statement, gathering documents, signing before a notary and moving in. It involves more formalities but ensures safety and transparency for both sides. Following this step-by-step guide helps you avoid mistakes and secure a robust lease.