How the Najem Okazjonalny market changed in 2024–2025

How the Najem Okazjonalny market changed in 2024–2025

Over the last two years the Najem Okazjonalny segment in Poland has clearly matured: a higher share of notarially executed deals, better legal literacy among participants, and fiercer competition for reliable tenants in major metros. Below is a structured overview of the key shifts, their drivers, and practical takeaways for both parties.

Key trends 2024–2025

• Legalization/formalization of rentals. Landlords more often insist on Najem Okazjonalny to speed up responses to breaches and reduce non-payment risk.
• Rising demand from foreigners and relocation hires. IT, engineers, healthcare workers and students accept the guarantor/consent format for predictability and “clean” paperwork.
• Standardized document packs. Template forms, checklists, guarantor statements and handover protocols have become the norm.
• Digitization of processes. Pre-screening, e-applications, remote document prep and courier delivery of originals expanded.
• Higher bar for tenant profiles. Stable income, references and readiness to provide the owner’s consent statement matter more.

Demand and supply drivers

Behavioural shifts

Landlords

• More often require a notarially confirmed owner’s consent statement and full compliance (ID copies, income proof).
• Standardize screening: no arrears, stable employment, references.
• Optimize tenant rotation: precise terms, clear termination rules, detailed condition reports.

Tenants

• Willing to arrange guarantor/owner consent — including via services with address now/later — for a “fast notary” and transparency.
• Prefer a digital flow: application → screening → pre-contract → notary slot → originals via courier (e.g., InPost).
• More often plan 12+ month leases to lock in terms and avoid repeat costs.

Leading cities and growth locations

• Warsaw, Kraków, Wrocław, Poznań, Gdańsk — high share of Najem Okazjonalny due to business, universities and relocations.
• Suburban districts of large metros — popular with families and long-term renters.
• University hubs — steady demand from students/PhDs, more guarantor statements from parents and companies.

Pricing & deal costs: what changed

• Notary fees are budgeted earlier; parties pre-agree who pays (usually the tenant).
• Guarantor/owner consent is now a must-have: variants with address given now, added later, and notarial forms.
• Deposits seldom decrease, but are more flexibly tied to tenant profile and term.

Risks and how to mitigate

1. Errors in the guarantor/consent document. Use vetted templates, double-check data, keep copies.
2. Notary bottlenecks in peak months. Book 1–2 weeks ahead; have a complete document pack ready.
3. Disputes over damage/deposit. Detailed photo/video handover at move-in/out; record meter readings.
4. Opaque payments. Prefer bank transfer with confirmations; for cash, get written receipts.

Practical recommendations for 2025

For landlords

• Favor Najem Okazjonalny + notarial guarantor/consent for long-term lets and higher-value assets.
• Automate the funnel: application, screening, document pack, notary calendar.
• Define communication & maintenance SLAs — this reduces churn.

For tenants

• Prepare the pack early: income proof, ID copies, guarantor/consent (address now or later), guarantor contact.
• Agree termination/extension rules upfront — saves time and money.
• Use non-cash payments and keep records — simplifies any dispute.

Document checklist for 2024–2025

• Najem Okazjonalny agreement (draft + final).
• Owner’s consent/guarantor statement:
  • with a stated address,
  • or with address added later,
  • notarial variants.
• Tenant’s notarial declaration (voluntary vacate).
• Handover protocol (with photos/videos and meter readings).
• Payment confirmations (deposit/rent/utilities).

FAQ 2024–2025

Takeaways

In 2024–2025 the Najem Okazjonalny market became more structured and tech-driven. Parties more often choose notarial forms and standardized documents; preparation quality is the key to speed and safety. For landlords this means lower risk; for tenants — predictability and legally “clean” tenancies.