Complete glossary of Najem Okazjonalny terms

Complete glossary of Najem Okazjonalny terms

The Najem Okazjonalny lease in Poland is governed by specific rules and involves many legal terms that may be unclear to tenants and landlords. Below is a complete glossary of the main concepts related to this lease form. It will help you navigate documents and rental conditions.

Core terms

Najem Okazjonalny

A special lease form concluded before a notary, under which the tenant designates an address they agree to move to if the lease is terminated. This lease gives the landlord enhanced legal protection.

Landlord (Wynajmujący)

The owner of a flat or house who lets the premises to a tenant under a lease agreement. In a Najem Okazjonalny, the landlord gains a simplified eviction route in case of breaches.

Tenant (Najemca)

The person renting the dwelling from the owner. By signing a Najem Okazjonalny, the tenant undertakes to vacate to the designated address if the lease ends or is terminated.

Guarantor / Owner’s consent statement (Oświadczenie właściciela lokalu)

A document in which the owner of another dwelling confirms consent to accept the tenant in case of eviction. It is a mandatory attachment to a Najem Okazjonalny lease.

Tenant’s notarial statement (Oświadczenie najemcy u notariusza)

A notarially certified statement in which the tenant confirms willingness to vacate the premises at the landlord’s request upon expiry or termination of the lease.

Handover protocol (Protokół zdawczo-odbiorczy)

A report recording the condition of the dwelling at move-in and move-out. It includes furniture and appliance lists, the condition of walls and floors, meter readings, and more.

Deposit (Kaucja)

A sum paid on signing the lease as security against damage or unpaid amounts. The deposit must be returned within one month after the tenancy ends, less any justified deductions.

Lease term (Okres najmu)

In a Najem Okazjonalny, the term is always fixed and stated in the contract. By law it may not exceed 10 years.

Addendum (Aneks do umowy)

A document used by the parties to amend the lease terms (e.g., rent amount or utilities allocation). Material changes may require notarial form.

Sublease (Podnajem)

Letting all or part of the dwelling by the tenant to a third party. Under Najem Okazjonalny it is allowed only with the landlord’s written consent; otherwise it constitutes a breach.

Registration of residence (Zameldowanie)

Official registration of the tenant’s place of residence. Requires the lease, proof of right to use the dwelling, and an application at the city/municipal office (Urząd Miasta/Gminy).

Eviction (Eksmisja)

The process of vacating the premises by the tenant. With Najem Okazjonalny it is simplified thanks to the notarial statement and the guarantor consent. This is the main advantage for the landlord.

Additional terms

• Opłaty eksploatacyjne — service/operating charges (utilities, building maintenance).
• Umowa najmu — a standard lease agreement, less protective for the landlord.
• Czynsz — monthly rent.
• Umowa najmu instytucjonalnego — institutional lease form available to legal entities.
• Wypowiedzenie umowy — termination of the lease agreement.

FAQ

Conclusion

This Najem Okazjonalny glossary helps clarify key terms and avoid confusion when renting. The better tenants and landlords understand the legal concepts, the lower the risk when concluding and performing the lease. Use this dictionary as a reference when signing and managing a Najem Okazjonalny in Poland.