What to do if you lose the guarantor statement for a Najem Okazjonalny lease

What to do if you lose the Najem Okazjonalny guarantor statement

The guarantor statement is a key attachment to a Najem Okazjonalny lease. It confirms the designated address to which the tenant agrees to move if the lease is terminated. Without it, the file is incomplete and the lease loses its special legal form. If the document goes missing, act quickly and correctly.

Why the guarantor statement matters

It is a mandatory annex to a Najem Okazjonalny and gives the landlord a clear enforcement path if the tenant breaches the contract. Without it:

• the lease cannot be executed before a notary;
• the landlord loses part of their legal protection;
• the tenant may lack a fully valid contract and face issues with zameldowanie (residential registration).

If the statement is lost — steps to take

1. Identify where it was kept. With the tenant, landlord, or the notary.
2. Check for copies. A notary or the owner often keeps duplicates.
3. Notify the landlord. Do this immediately to avoid misunderstandings.
4. Request a new original. If no copies exist, issue a fresh statement.

How to replace the guarantor statement

• Ask the notary. If it was notarised, request an official copy from the same notary.
• Re-issue the statement. If no copy exists, repeat the issuance procedure.
• Order online. Many providers can prepare it remotely and deliver the original via InPost.

Types of statements you can replace

1. Statement with a specified address.
2. Statement where the address is added later.
3. Notarised statement with the address.
4. Notarised statement with the address to be filled in later.

Risks when it’s lost

• For the tenant: problems extending the lease, refusal of registration, extra issuance costs.
• For the landlord: weaker legal protection and tougher enforcement if rules are breached.

How to avoid problems next time

• Store the statement together with the lease in one secure place.
• Keep paper and electronic copies (scan/photo).
• When signing at the notary, ask if an extra original can be issued.
• Use services that send electronic copies to your email.

FAQ

Conclusion

Losing the guarantor statement in a Najem Okazjonalny is serious but solvable. Inform the landlord, look for copies, and if needed, issue a new one. To prevent repeats, keep the original safely and always maintain a backup copy.