How a Landlord Should Vet a Guarantor for a Najem Okazjonalny

Why landlords should verify the guarantor

In a Najem Okazjonalny lease, the guarantee (oświadczenie właściciela lokalu) is a key element. It assures the tenant has a move-out address if the lease is terminated. A landlord should confirm that the guarantor exists, owns the property, and is willing to honour the commitment.

Risks of an unverified guarantor

• Forged documents. If the guarantor is not the property owner, the lease’s enforceability is weakened.
• Legal invalidity. A notary may refuse certification if the guarantor’s data is inaccurate.
• Eviction delays. A court may find the guarantee invalid, complicating proceedings.

How to verify a guarantor

1. Match personal data. Full name, date of birth, and ID number must match the guarantor’s passport or dowód osobisty.
2. Check ownership. Request an extract from the Księgi Wieczyste (Land & Mortgage Register) showing the property owner.
3. Cross-check the address. Ensure the address in the guarantee matches the address in the property records.
4. Verify the signature. The signature on the guarantee should match the ID specimen.
5. Ask the notary. If notarized, the notary can confirm authenticity.

Documents to request from the guarantor

• Copy of passport or dowód osobisty (Polish ID).
• Extract from the Księgi Wieczyste (electronic or paper).
• Signed guarantee with the address stated.
• Notarial certification, if appropriate.

What to look out for

• The address in the guarantee must be real and present in the register.
• The guarantor must hold ownership or co-ownership rights.
• The document should be free of errors and alterations.
• The guarantee’s date should align with the lease term.

Common mistakes when vetting a guarantor

• Relying on verbal assurances without reviewing documents.
• Not requesting a Land & Mortgage Register extract.
• Using a non-notarized guarantee (offers less protection).

Landlord tips

1. Always verify guarantors using official registers.
2. Store copies of documents with the lease.
3. Postpone signing a Najem Okazjonalny if you doubt the guarantee’s credibility.
4. Consult a lawyer when in doubt.

Conclusion

Vetting the guarantor is essential for a safe Najem Okazjonalny lease. Check official registers, collect document copies, and prefer notarized guarantees. This approach reduces risks and provides reliable protection in the event of a dispute.