How a Landlord Can Conclude a Najem Okazjonalny Agreement

How a landlord can conclude a Najem Okazjonalny agreement

A Najem Okazjonalny lease is a Polish rental form designed to protect the landlord’s interests. It enables swift, lawful eviction in case of breaches and significantly reduces financial risk. To ensure legal force, each step must be done correctly. This article walks landlords through the process and highlights what to watch out for.

Step 1. Prepare for signing

Before signing, a landlord should ensure that:

• the property is ready to rent (no utility arrears, sound technical condition);
• the tenant agrees to the Najem Okazjonalny format;
• an address guarantee (owner’s statement) will be provided — an address the tenant can move to if the lease is terminated.

Step 2. Gather the documents

You will need:

• proof of ownership of the flat/house;
• tenant’s details (passport or residence card/ID);
• the owner’s address statement (guarantee) and the consent of the owner of that address;
• the tenant’s statement consenting to vacate (oświadczenie najemcy).

Step 3. Draft the lease

The agreement should include:

• parties’ details (landlord and tenant);
• description of the property;
• term of the lease;
• rent amount and payment terms;
• rights and obligations of both parties;
• termination conditions;
• mandatory attachments (guarantee, tenant’s statement).

Step 4. Sign before a notary

Najem Okazjonalny is legally effective only with notarial certification. At the notary’s:

• the parties sign the lease;
• the tenant signs the consent-to-vacate statement;
• the notary certifies all documents.

Step 5. Handover to the tenant

After the notarial act, prepare a handover protocol: record the condition of the flat, hand over keys, and agree on utility settlements.

Landlord’s duties after signing

• provide access to the property in the agreed condition;
• store copies of all documents (paper and digital);
• if terms are breached, act lawfully via the notary and the court bailiff (komornik).

Benefits for the landlord

• Simplified eviction. Ability to terminate quickly if the tenant breaches the contract.
• Financial protection. Lower risk of unpaid rent.
• Legal clarity. Notarised terms minimise disputes.

FAQ

Conclusion

For landlords, a Najem Okazjonalny lease is a safeguard against unreliable tenants. To make it valid, prepare all documents, obtain the address guarantee, arrange the tenant’s consent statement, and sign before a notary. Following these steps ensures a safe and transparent tenancy.